Hometown BotsAlready using ChatGPT? Start Here shows the basics.
3 tools we recommend
Otter.ai
What it does for you: Takes notes in meetings for you and writes up the summary.
Price: Free basic plan; Pro $16.99/month
Good for: Client calls, staff meetings
What owners say: 4.4/5 from 103 reviews on Capterra
Why we picked it: Free to try, and reviewers like its meeting summaries.
Watch out for: It makes more mistakes with accents or background noise, and the free plan limits your minutes. Tell people before you record.
Grammarly
What it does for you: Checks your spelling and tone as you type, with AI rewrite help.
Price: Free plan; Pro $12/month
Good for: Professional emails, proposals
What owners say: 4.7/5 from about 7,200 reviews on Capterra
Why we picked it: Thousands of happy users, and the free plan catches most mistakes.
Watch out for: Its suggestions can make you sound stiff. Keep your own voice.
Calendly
What it does for you: A booking link clients use to pick a meeting time, so no back-and-forth.
Price: Free plan; paid from $10/seat/month
Good for: Booking appointments
What owners say: 4.7/5 from 4,164 reviews on Capterra
Why we picked it: Very well rated, and the free plan covers one kind of appointment.
Watch out for: The free plan only allows one event type and one calendar.
Try these first (free)
- Morning email digest
- Answer the same questions once
- What not to type into AI
- An AI helper that drafts your emails
We only list tools that real owners rate well (about 4 stars or better on Capterra or G2, with plenty of reviews) and that show their prices. Prices and ratings were checked in October 2026 and can change, so look again before you sign up. We don't get paid by any of these companies, and these aren't affiliate links. Never type private customer info into AI tools. Read what not to type into AI.